61.876 Agency to adopt rules and regulations -- Standardized form to request
441 words·~2 min read·
/ky/61-876A research copy — for the controlling text, always check the official state or federal source. Not legal advice.
public records.
(1)Each public agency shall adopt rules and regulations in conformity with the
provisions of KRS 61.870 to 61.884 to provide full access to public records, to
protect public records from damage and disorganization, to prevent excessive
disruption of its essential functions, to provide assistance and information upon
request and to ensure efficient and timely action in response to application for
inspection, and such rules and regulations shall include but shall not be limited to:
(a)The principal office of the public agency and its regular office hours;
(b)The title, mailing address, and e-mail address of the official custodian of the
public agency's records;
(c)The fees, to the extent authorized by KRS 61.874 or other statute, charged for
copies;
(d)The procedures to be followed in requesting public records.
(2)Each public agency shall display in a prominent location accessible to the public,
including on its Web site:
(a)A copy of its rules and regulations pertaining to public records;
(b)The mailing address, e-mail address, and phone number of the official
custodian of the records or his or her designee to which all requests for public
records shall be made; and
(c)The form developed by the Attorney General under subsection
(4)of this
section that may be used to request public records.
(3)The Finance and Administration Cabinet may promulgate administrative regulations
pursuant to KRS Chapter 13A, pertaining to public records, for all state
administrative agencies, except for the Legislative Research Commission and the
Administrative Office of the Courts, each of which may promulgate administrative
regulations for their respective agencies, pertaining to public records.
(4)The Attorney General shall promulgate by administrative regulation under KRS
Chapter 13A a standardized form that may be used to request public records from a
public agency. The form shall not allow any request for information other than the
following:
(a)The name of the requesting party;
(b)The mailing or e-mail address of the requesting party, if copies of records are
requested;
(c)Whether the request is for a commercial purpose;
(d)A description of the documents requested;
(e)A statement that the person making the request:
1. Is a resident of the Commonwealth under KRS 61.870(10); and
2. The statement includes the manner in which the requester is a resident of
the Commonwealth under KRS 61.870(10)(a) to (f); and
(f)The signature of the requesting party.
(5)The Attorney General shall make the form readily available to the public, including
on the Attorney General's Web site. The form shall be accepted by every public
agency for any request for public records made on or after June 29, 2021.