13-34-203. Record keeping.

292 words·~1 min read·/ut/title-13/chapter-34/13-34-203

A research copy — for the controlling text, always check the official state or federal source. Not legal advice.

Effective 1/1/2024

(1)A postsecondary school shall maintain a student's official transcript and any diploma, degree, or certificate:

(a)in an electronic format established by division rule in accordance with Section 13-34-103 ; and

(b)for not less than 60 years.

(2)A postsecondary school shall maintain an educational credential not described in Subsection

(1):

(a)in an electronic format established by division rule in accordance with Section 13-34-103 ; and

(b)for not less than 10 years.

(3)A postsecondary school shall maintain a student's enrollment agreement, record of the student's payment, and any financing agreement:

(a)in an electronic format established by division rule in accordance with Section 13-34-103 ; and

(b)for not less than 10 years.

(a)The division may require a postsecondary school to provide an educational credential to the division.

(b)A postsecondary school shall provide a requested educational credential to the division within 14 days of a request from the division described in Subsection (4)(a) .

(5)Each educational credential that is not maintained in accordance with this section constitutes a separate violation of this chapter.

(a)A postsecondary school may submit to the division a written petition to request that the 60-year period described in Subsection

(1)be reduced.

(b)Upon receipt of a written petition from a postsecondary school, the division may reduce the 60-year period described in Subsection

(1)if:

(i)the reduced period will not substantially harm student interests;

(ii)the reduced period is consistent with any applicable requirement imposed on the postsecondary school by its accreditor or by the United States Department of Education; and

(iii)the postsecondary school demonstrates good cause for the reduced period.

Enacted by Chapter 458 , 2023 General Session