§ 35.4210. Must my group solicit and document bids for our procurements?
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/us/cfr/t40/s§ 35.4210·A research copy — for the controlling text, always check the official state or federal source. Not legal advice.
(a)The steps needed to be taken to procure goods and/or services depends on the amount of the proposed procurement: If the aggregate amount of the Then your group
(1)purchase is $1,000 or lessmay make the purchase as long as you make sure the price is reasonable; no oral or written bids are necessary.
(2)proposed contract is over $1,000 but less than $25,000must obtain and document oral or written bids from two or more qualified sources.
(3)proposed contract is $25,000 to $100,000must:
(i)Solicit written bids from three or more sources who are willing and able to do the work;
(ii)Provide potential sources in the scope of work to be performed and the criteria your group will use to evaluate the bids;
(iii)Objectively evaluate all bids; and
(iv)Notify all unsuccessful bidders.
(4)proposed contract is greater than $100,000must follow the procurement regulations in 2 CFR Parts 200 and 1500 (these regulations outline the standards for your group to use when contracting for services with Federal funds; they also contain provisions on: codes of conduct for the award and administration of contracts; competition; procurement procedures; cost and price analysis; procurement records; contract administration; and contracts generally).
(b)Your group must not divide any procurements into smaller parts to get under any of the dollar limits in paragraph
(a)of this section. [65 FR 58858, Oct. 2, 2000, as amended at 79 FR 76058, Dec. 19, 2014]