§ 1235.14. May agencies retain records for the conduct of regular agency business after they are eligible for transfer?
202 words·~1 min read·
/us/cfr/t36/s§ 1235.14·A research copy — for the controlling text, always check the official state or federal source. Not legal advice.
(a)Agencies may retain records longer than specified on a records disposition schedule only with written approval from NARA.
(b)If the agency determines that the records are needed for the conduct of regular business, the records officer must submit a request certifying continuing need to NARA, by mail at National Archives and Records Administration; Office of the Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by email at permanentrecords\@nara.gov. This certification must:
(1)Include a comprehensive description and location of records to be retained;
(2)Cite the NARA-approved disposition authority;
(3)Describe the current business for which the records are required;
(4)Estimate the length of time the records will be needed (if no date is provided by the agency, approved certification requests will be effective for a maximum of five years);
(5)Explain why agency needs cannot be met by NARA reference services or copies of records deposited in the National Archives of the United States; and
(6)If records are retained to enable routine public reference by the agency rather than NARA, cite the statutory authority authorizing this agency activity. \[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13656, Mar. 30, 2018\]