§70-24-114. Student records and transcripts – Storage and disposal.
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A. The board of education of each school district in Oklahoma shall compile and maintain both temporary and permanent records of students enrolled in the district and regulate access, disclosure or
communication of information contained in the student records in a manner consistent with state and federal law.
B. School districts may store all documents and information in student records either electronically or in paper format, and either in a single- or multiple-file format. Records shall be stored, backed up and secured in accordance with standards and protocol developed by the State Board of Education.
C. The transcript of a student shall be maintained by the school district for not less than eighty
(80)years following the graduation, transfer or withdrawal from the district of the student. For purposes of this subsection, "transcript" means the permanent academic record of a student and shall include the name, address, telephone listing and date and place of birth of the student, an inventory of courses taken, all grades received, grade-point averages and/or class rank, and may include all academic and extracurricular honors and awards received, all degrees conferred and extracurricular or after-school activities.
D. Except for the transcript records as defined in subsection C of this section, school districts shall dispose of information in a student record at a time selected by the district that is between five
(5)years and seven
(7)years after the student has graduated, transferred or withdrawn from the district. The State Board of Education shall promulgate rules regarding notification to parents or guardians of a student or the student if he or she is eighteen
(18)years of age or older of destruction of the records. Added by Laws 1971, c. 281, § 24-114, eff. July 2, 1971. Amended by Laws 1993, c. 239, § 50, eff. July 1, 1993; Laws 2016, c. 314, § 1, eff. July 1, 2016; Laws 2017, c. 56, § 1, eff. July 1, 2017.