33-2-1703. Books and records -- reinsurance intermediary-brokers.
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33-2-1703 . Books and records -- reinsurance intermediary-brokers.
(1)For at least 10 years after expiration of each contract of reinsurance transacted by the reinsurance intermediary-broker, the reinsurance intermediary-broker shall keep a complete record for each transaction, showing:
(a)the type of contract, limits, underwriting restrictions, classes or risks, and territory;
(b)the period of coverage, including the effective and expiration dates, cancellation provisions, and notice required for cancellation;
(c)the reporting and settlement requirements of balances;
(d)the rate used to compute the reinsurance premium;
(e)the names and addresses of assuming reinsurers;
(f)the rates of all reinsurance commissions, including the commissions on any retrocessions handled by the reinsurance intermediary-broker;
(g)any related correspondence and memorandums;
(h)the proof of placement;
(i)the details regarding retrocessions handled by the reinsurance intermediary-broker, including the identity of the party making the retrocession and the percentage of each contract assumed or ceded;
(j)the financial records, including but not limited to premium and loss accounts; and
(k)when the reinsurance intermediary-broker procures a reinsurance contract on behalf of a licensed ceding insurer:
(i)directly from any assuming reinsurer, written evidence that the assuming reinsurer has agreed to assume the risk; or
(ii)if placed through a representative of the assuming reinsurer, other than an employee, written evidence that the reinsurer has delegated binding authority to the representative.
(2)The insurer has access to and may copy and audit all accounts and records maintained by the reinsurance intermediary-broker that are related to the insurer's business, in a form usable by the insurer.