Sec. 11. Records.
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/il/chapter-15/act-335/11A research copy — for the controlling text, always check the official state or federal source. Not legal advice.
Sec. 11. Records.
(a)The Secretary may make a search of his records and furnish information as to whether a person has a current Standard Illinois Identification Card or an Illinois Person with a Disability Identification Card then on file, upon receipt of a written application therefor accompanied with the prescribed fee. However, the Secretary may not disclose medical information concerning an individual to any person, public agency, private agency, corporation or governmental body unless the individual has submitted a written request for the information or unless the individual has given prior written consent for the release of the information to a specific person or entity. This exception shall not apply to:
(1)offices and employees of the Secretary who have a need to know the medical information in performance of their official duties, or
(2)orders of a court of competent jurisdiction. When medical information is disclosed by the Secretary in accordance with the provisions of this Section, no liability shall rest with the Office of the Secretary of State as the information is released for informational purposes only.
(b)Except as otherwise provided in this Section, the Secretary may release personally identifying information only to:
(1)officers and employees of the Secretary who have a need to know that information for
issuance of driver's licenses, permits, or identification cards and investigation of fraud or misconduct;
(2)other governmental agencies for use in their official governmental functions;
(3)law enforcement agencies for a criminal or civil investigation, except as restricted
by subsections
(g)and (h);
(3-5) the State Board of Elections as may be required by an agreement the State Board of
Elections has entered into with a multi-state voter registration list maintenance system; or
(4)any entity that the Secretary has authorized, by rule.
(c)Except as otherwise provided in this Section, the Secretary may release highly restricted personal information only to:
(1)officers and employees of the Secretary who have a need to access the information
for the issuance of driver's licenses, permits, or identification cards and investigation of fraud or misconduct;
(2)law enforcement officials for a criminal or civil law enforcement investigation,
except as restricted by subsections
(g)and (h);
(3)the State Board of Elections for the purpose of providing the signature for
completion of voter registration; or
(4)any other entity the Secretary has authorized by rule.
(d)Documents required to be submitted with an application for an identification card to prove the applicant's identity (name and date of birth), social security number or lack of a social security number, written signature, residency, and, as applicable, citizenship and immigration status and country of citizenship shall be confidential and shall not be disclosed except to the following persons:
(1)the individual to whom the identification card was issued, upon written request;
(2)officers and employees of the Secretary of State who have a need to have access to
the stored images for purposes of issuing and controlling driver's licenses, permits, or identification cards and investigation of fraud or misconduct;
(3)law enforcement officials for a civil or criminal law enforcement investigation,
except as restricted by subsections
(g)and (h);
(4)other entities that the Secretary may authorize by rule.
(e)The Secretary may not disclose an individual's social security number or any associated information obtained from the Social Security Administration without the written request or consent of the individual except:
(i)to officers and employees of the Secretary who have a need to know the social security number in the performance of their official duties;
(ii)except as restricted by subsections
(g)and
(h)to law enforcement officials for a civil or criminal law enforcement investigation if an officer of the law enforcement agency has made a written request to the Secretary specifying the law enforcement investigation for which the social security number is being sought;
(iii)under a lawful court order signed by a judge;
(iv)to the Illinois Department of Veterans Affairs for the purpose of confirming veteran status to agencies in other states responsible for the issuance of state identification cards for participation in State-to-State verification service; or
(v)the last 4 digits to the Illinois State Board of Elections for purposes of voter registration and as may be required pursuant to an agreement for a multi-state voter registration list maintenance system. The Secretary retains the right to require additional verification regarding the validity of a request from law enforcement. If social security information is disclosed by the Secretary in accordance with this Section, no liability shall rest with the Office of the Secretary of State or any of its officers or employees, as the information is released for official purposes only.
(f)The Secretary of State shall not provide facial recognition search services or photographs obtained in the process of issuing an identification card to any federal, State, or local law enforcement agency or other governmental entity for the purpose of enforcing federal immigration laws. This subsection shall not apply to requests from federal, State, or local law enforcement agencies or other governmental entities for facial recognition search services or photographs obtained in the process of issuing a driver's license or permit when the purpose of the request relates to criminal activity other than violations of immigration laws.
(g)Notwithstanding any other provision of law, the Secretary may not release highly restricted personal information or personally identifying information or disclose documents described in subsection
(d)to any immigration agent, as defined in Section 10 of the Illinois TRUST Act, unless necessary to comply with the following, to the extent that production of such information or documents is specifically required:
(1)a lawful court order;
(2)a judicial warrant signed by a judge appointed pursuant to Article III of the
Constitution of the United States; or
(3)a subpoena for individual records issued by a federal or State court.
When responding to such a court order, warrant, or subpoena, the Secretary shall disclose only those documents or information specifically requested. Within 3 business days of receiving such a court order, warrant, or subpoena, the Secretary shall send a notification to the individual about whom such information was requested that a court order, warrant, or subpoena was received and the identity of the entity that presented the court order, warrant, or subpoena.
(h)The Secretary shall not enter into or maintain any agreement regarding the sharing of any highly restricted personal information or personally identifying information or documents described in subsection
(d)unless all other parties to such agreement certify that the information obtained will not be used for civil immigration purposes or knowingly disseminated to any third party for any purpose related to civil immigration enforcement.