Sec. 3. Management and oversight of large facilities
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The Director shall maintain a Large Facilities Office. The functions of the Large Facilities Office shall be to support the research directorates in the development, implementation, and assessment of major multi-user research facilities, including by— serving as the Foundation’s primary resource for all policy or process issues related to the development and implementation of major multi-user research facilities; serving as a Foundation-wide resource on project management, including providing expert assistance on nonscientific and nontechnical aspects of project planning, budgeting, implementation, management, and oversight; coordinating and collaborating with research directorates to share best management practices and lessons learned from prior projects; and assessing projects during preconstruction and construction phases for cost and schedule risk.
The Director shall appoint a senior agency official as head of the Large Facilities Office whose responsibility is oversight of the development, construction, and transfer to operations of major multi-user research facilities across the Foundation. The Director shall ensure that the Foundation’s polices for developing and maintaining major multi-user research facility construction costs are consistent with the best practices described in the March 2009 Government Accountability Office Report GAO-09-3SP, or any successor report thereto, the Uniform Guidance in 2 C.F.R. part 200, and the Federal Acquisition Regulation as appropriate.
The Director shall ensure that an external cost proposal analysis is conducted for any major multi-user research facility. The Director, or a senior agency official within the Office of the Director designated by the Director, shall certify in writing that all issues identified during the cost analysis, including any findings of unjustified or questionable cost items, are resolved before the Foundation may execute a construction agreement with respect to the project. The Director shall transmit each certification made under subparagraph
(B)to the Committee on Science, Space, and Technology of the House of Representatives, the Committee on Commerce, Science, and Transportation of the Senate, the Committee on Appropriations of the House of Representatives, and the Committee on Appropriations of the Senate. The Director shall ensure that an incurred cost audit is conducted at least biennially on any major multi-user research facility, in accordance with Government Auditing Standards as established in Government Accountability Office Report GAO-12-331G, or any successor report thereto, with the first incurred cost audit to commence no later than 12 months after execution of the construction agreement. Except as provided for in subparagraph (C)(ii), the Foundation shall— provide oversight for contingency in accordance with Cost Principles Uniform Guidance in 2 C.F.R. part 200.433, or any successor thereto, and the Federal Acquisition Regulation as appropriate, except as provided in this paragraph; and not make any award which provides for contributions to a contingency reserve held or managed by the awardee, as defined in 2 C.F.R. part 200.433(c). The Foundation shall update its Large Facilities Manual and any other applicable guidance for contingencies on major multi-user research facilities with regard to estimating, monitoring, and accounting for contingency. The policy updated under subparagraph
(B)shall require that the Foundation— may only include contingency amounts in an award in accordance with Cost Principles Uniform Guidance in 2 C.F.R. part 200.433, or any successor thereto, and the Federal Acquisition Regulation as appropriate; and shall retain control over funds budgeted for contingency, but may disburse budgeted contingency funds incrementally to the awardee to ensure project stability and continuity. The policy updated under subparagraph
(B)shall require that an awardee shall— provide verifiable documentation to support any amounts proposed for contingencies; and support requests for the release of contingency funds with evidence of a bona fide need and that the amounts allocated to the performance baseline are reasonable and allowable. The Foundation shall work with awardees for whom awards with contingency provisions have been made before the date of enactment of this Act— to determine if any of their use of contingency funds represents out-of-scope changes for which Foundation’s prior written approval was not obtained; and if out-of-scope changes are found, to identify any financial action that may be appropriate. In this paragraph, the term management fee means a portion of an award made by the Foundation for the purpose of covering ordinary and legitimate business expenses necessary to maintain operational stability which are not otherwise allowable under Cost Principles Uniform Guidance in 2 C.F.R. part 200, Subpart E, or any successor regulation thereto. The Foundation may provide a management fee under an award only if the awardee provides justification as to the need for such funds. In such cases, the Foundation shall take into account the awardee’s overall financial circumstances when determining the amount of the fee if justified. The Foundation shall require award applicants to provide income and financial information covering a period of no less than 3 prior years (or in the case of an entity established less than 3 years prior to the entity’s application date, the period beginning on the date of establishment and ending on the application date), including cash on hand and net asset information, in support of a request for management fees. The Foundation shall also require awardees to report to the Foundation annually any sources of non-Federal funds received in excess of $50,000 during the award period. The Foundation shall require awardees to track and report to the Foundation annually all expenses reimbursed or otherwise paid for with management fee funds, in accordance with Federal accounting practices as established in Government Accountability Office Report GAO–12–331G, or any successor report thereto. The Inspector General of the Foundation may audit any Foundation award for compliance with this paragraph. An awardee may not use management fees for— costs allowable under Cost Principles Uniform Guidance in 2 C.F.R. part 200, Subpart E, or any successor regulation thereto; alcoholic beverages; tickets to concerts, sporting, or other entertainment events; vacation or other travel for nonbusiness purposes; charitable contributions, except for a charitable contribution of direct benefit to the project or activity supported by the management fee; social or sporting club memberships; meals or entertainment for nonbusiness purposes; luxury or personal items; lobbying, as described in the Uniform Guidance at 2 C.F.R. 200.450; or any other purpose the Foundation determines is inappropriate. The Foundation shall review management fee usage for each Foundation award on at least an annual basis for compliance with this paragraph and the Foundation’s Large Facilities Manual. Not later than 12 months after the date of enactment of this Act, the Director shall submit to Congress a report describing the Foundation’s policies for developing and managing major multi-user research facility construction costs, including a description of any aspects of the policies that diverge from the best practices recommended in Government Accountability Office Report GAO-09-3SP, or any successor report thereto, and the Uniform Guidance in 2 C.F.R. part 200. The Director shall ensure that the Foundation shall take the enforcement actions specified in 45 C.F.R. 92.43 for noncompliance with this section.
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- 2 CFR 200
- 45 CFR 92.43
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Sec. 3
Management and oversight of large facilities
Cite2 CFR 200
Cite45 CFR 92.43
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