44-7012. Electronic records retention; originals; definition
228 words·~1 min read·
/az/title-44/44-7012A research copy — for the controlling text, always check the official state or federal source. Not legal advice.
A. If a law requires that a record be retained, the requirement is satisfied by retaining an electronic record of the information in the record that:
1. Accurately reflects the information prescribed in the record after the record was first generated in its final form as an electronic record or otherwise.
2. Remains accessible for later reference.
B. A person may satisfy subsection A of this section by using the services of another person to satisfy subsection A of this section.
C. If a law requires:
1. A record to be presented or retained in its original form, or provides consequences if the record is not presented or retained in its original form, that law is satisfied by an electronic record retained according to subsection A of this section.
2. Retention of a check, that requirement is satisfied by retention of an electronic record of the information on the front and back of the check according to subsection A of this section.
D. A record retained as an electronic record pursuant to subsection A of this section satisfies a law that requires a person to retain a record for evidentiary, audit or like purposes, unless a law that is enacted after July 18, 2000 prohibits the use of an electronic record for the specified purpose.
E. For the purposes of this section, "law" includes a governmental agency's policy.