63A-5b-1209. Historical project documentation and information requests.
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Effective 7/1/2026
63A-5b-1209. Historical project documentation and information requests.
(1)Upon written request from the division, an LEA shall provide:
(a)in accordance with Subsection
(7), documentation and information regarding construction projects;
(b)cost data, construction documents, and project records;
(c)contractor and vendor information and performance records;
(d)change order documentation and justifications;
(e)inspection records and certificates of occupancy;
(f)as-built drawings and project closeout documentation;
(g)warranty information and maintenance records; and
(h)any other project-related information the division determines necessary for:
(i)establishing cost benchmarks and databases;
(ii)analyzing construction cost trends;
(iii)developing standardized design templates;
(iv)creating training programs and best practices; or
(v)other purposes related to public school construction oversight.
(2)An LEA shall provide requested information:
(a)within 90 days of receiving the division's written request;
(b)in the format specified by the division;
(c)organized and indexed for efficient review;
(d)with complete documentation for each requested project; and
(e)at no cost to the division.
(3)If an LEA is unable to provide requested information within 30 days due to volume or complexity, the LEA shall:
(a)notify the division within 10 days of receiving the request;
(b)provide a detailed explanation of the delay;
(c)propose a reasonable timeline for providing the information; and
(d)provide interim updates on progress.
(4)The division may use the information collected under this section to:
(a)populate the construction cost database described in Section 63A-5b-1210 ;
(b)establish baseline cost benchmarks;
(c)identify best practices and areas for improvement;
(d)develop training materials and resources;
(e)create standardized design templates;
(f)conduct research on construction cost drivers; and
(g)provide better technical assistance to an LEA.
(5)The division shall:
(a)maintain the confidentiality of proprietary information submitted by an LEA;
(b)use submitted information only for the purposes described in this section;
(c)aggregate data when publishing reports or benchmarks to protect LEA-specific information where appropriate; and
(d)provide an LEA with access to aggregated data and analysis.
(6)Failure of an LEA to provide requested information without good cause may result in:
(a)loss of certain oversight autonomy, including requirement for division-managed construction services under Section 63A-5b-1213 ; or
(b)administrative penalties not exceeding $5,000, subject to appeal under Section 63A-5b-1221 .
(7)This section applies to:
(a)all LEAs;
(b)projects in process or completed after May 6, 2026; and
(c)both new construction and major renovation projects.
Enacted by Chapter 225 , 2026 General Session