46-1-14.1. Entries in journal -- Required information.

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Effective 5/6/2026

(1)This section applies to a notary who receives a commission, or a new commission, on or after May 6, 2026.

(2)A journal shall:

(a)unless the journal is an electronic journal, consist of one or more permanently bound records, with each page listed in chronological order; and

(b)subject to Subsection

(4), consist of a chronological record of each notarial act that the notary performs, completed by the notary at the time the notary completes the notarial act, including the following for each notarial act:

(i)the date and time of the notarial act;

(ii)the type of notarial act performed;

(A)the title of the record for which the notary performs the notarial act; or

(B)a description of the record or proceeding for which the notary performs the notarial act;

(iv)if the satisfactory evidence of identity of the individual for whom the notary performs the notarial act is of the type described in Subsection 46-1-2(25)(a)(i)(A) or

(B), a description of the identification that states:

(A)the identification type;

(B)the issuing agency of the identification;

(C)the last four digits of the identification number;

(D)the date the identification was issued; and

(E)the date the identification expires;

(v)if the satisfactory evidence of identity of the individual for whom the notary performs the notarial act is a credible individual described in Subsection 46-1-2(25)(a)(i)(C) :

(A)an indication that the notary administered an oath or affirmation to the credible individual, including the individual's signature;

(B)a statement that the individual described in Subsection (2)(b)(v)(A) is a credible individual whom the notary personally knows; and

(C)the printed name and address of the credible individual;

(vi)if the satisfactory evidence of identity of the individual for whom the notary performs the notarial act is a credible individual described in Subsection 46-1-2(25)(a)(i)(D) :

(A)an indication that the notary administered the oath or affirmation to the credible individual, including the individual's signature, to verify:

(I)the identity of the individual seeking the notarial act; and

(II)that the credible individual personally knows the individual seeking the notarial act;

(B)the printed name and address of the credible individual; and

(C)a description of the identification, described in Subsection 46-1-2(25)(a)(i)(D)(III) , of the credible individual that states:

(I)the identification type;

(II)the issuing agency of the identification;

(III)the last four digits of the identification number;

(IV)the date the identification was issued; and

(V)the date the identification expires;

(vii)for a remote notarization only, in addition to the information required under Subsections (2)(b)(iv) through

(vi), a record of the secondary authentication of identity;

(viii)if the notary administered an oath or affirmation, an indication that the notary administered the oath or affirmation;

(ix)the signature, printed name, and address of the individual for whom the notary performs the notarial act; and

(x)the fee charged, if any, by the notary.

(3)A remote notary shall, for each electronic notarization performed by the remote notary:

(a)record in the remote notary's electronic journal, the information described in Subsection (2)(b) ; and

(b)include with the notary's electronic journal a copy of the electronic recording of the remote notarization.

(a)A notary may make a single entry in a journal to document more than one notarial act if the notarial acts are performed for the same individual at the same time on:

(i)one record; or

(ii)similar records.

(b)When performing a notarial act for an individual, a notary is not required to have the individual sign the journal if:

(A)the notary has performed a notarial act for the individual within 180 days before the day on which the notary performs the notarial act;

(B)the notary has personal knowledge of the identity of the individual;

(C)the individual is an employer or a coworker of the notary;

(D)the notarial act relates to a transaction performed in the ordinary course of the individual's business; and

(E)the notary enters "known personally" in place of the evidence otherwise required for the detailed record described in Subsection; or

(ii)for a remote notarization, the notary uses the electronic journal to:

(A)capture and record the individual's signature; and

(B)associate the signature with the remote notarization.

(5)If a notary or remote notary refuses to perform or complete a notarial act, the notary shall record in the journal:

(a)the information described in Subsection (2)(b) that the notary was able to obtain; and

(b)a description of the reason the notary refused to perform or complete the notarial act.

Enacted by Chapter 56 , 2026 General Session